Google Drive for Slack
If you use Google Drive, you can use the app for Slack to access, share, create and even comment on files – right from your workspace. Read on to learn how to set up the Google Drive app and start creating and sharing your files.
Note: All of your Google Drive files (even those created or shared in Slack) are stored in Google Drive. You can only search in Slack for the files that have been shared or created in your workspace.
Set up the Google Drive app
To use the Google Drive app, every workspace member must connect the app to Slack. There are three ways to do this:
Slack App Directory
G Suite Marketplace
Share a Google Drive link
- Paste a link to the file you want to share in the message field and press Enter to send.
- In a message only visible to you, Slackbot will ask your permission to read and import the file. (If you click Yes, you’ll only have to do this once.)
- Once you grant permission to read the file, Slack will display a preview of it.
Install the app from the Slack App Directory
If you haven’t got a Google Drive file to share in Slack right now, you can still connect the app and share something later. Here’s how:
- Visit the Google Drive page in Slack’s App Directory.
- Click Install.
- Click Add Google Drive app.
- Select Authorise.
Once you’re ready to share a file, choose from one of these options:
- Drag and drop it directly into Slack
- Copy and paste the link into the message field
- Upload the file by clicking the plus icon next to the message field
💡Learn more about uploading and sharing files in Slack.
Add Slack to your Google account
From the G Suite Marketplace, you can add the Slack app to your Google account. This will automatically install the Google Drive app to your Slack workspace or direct you to create a new one. Here’s what to do:
- Visit the Slack app in the G Suite Marketplace.
- Click Install on the right-hand side, then click Continue.
- Choose the Google account you want Slack to access, then click Allow.
Voila! Slack is now connected to your Google account. You might need to complete additional setup to configure Google Drive for Slack.
Tip: You can mute Google Drive link previews in Slack: share a Google Drive link in a channel and choose to Never import those files. To unmute, visit the Muted integrations page.
Create a Google Drive file in Slack
- Click the plus icon to the left of the message field.
- Hover on Google Docs file and select a file type.
- Give the file a title.
- To share the file with a channel or person, click the tick box next to Share in. If you’re not ready to share just yet, leave the box unticked.
- Click Create to launch the new file.
Share a Google Drive file in Slack
- From a channel or direct message, click the plus icon to the left of the message field.
- Under Add a file from click Google Drive.
- Choose which file(s) to import, then click Select to share.
If other members don’t yet have access to the file – either to view, edit or leave comments – Slackbot will ask if you want to change permissions.
Instead of juggling multiple tools, you can use Google Drive app notifications to get alerts in Slack when actions are taken on your files. From Slack, you can resolve actions or reply to comments or you can open the original file for review.
Actions that will notify you in Slack:
- Someone requests to access one of your Google Drive files
- Google Drive files are shared with you
- Someone comments on your file (including suggestions and assigned tasks)
- Google Drive sends you a storage alert
Set up or stop Google Drive notifications
Set up notifications
If you’re adding the Google Drive app to Slack for the first time, app notifications will automatically be enabled. However, if you added the app previously, you’ll need to allow it to notify you. Here’s how:
- Drag and drop a file into Slack or click the plus icon to the left of the message field.
- Locate and choose your file, then click Select.
- The Google Drive app will ask if you want to get updates in Slack. Click Yes, allow to get set up.
Stop notifications for all files
- In Slack, begin a direct message with Google Drive.
- Type “off” in the message field and send. (To turn notifications back on at any time, type “on” in the message field and send.)
Stop notifications for a specific file
- Open the Google Doc.
- Select Comments in the top right corner.
- Choose Notifications, then select which updates you want to receive.
View and reply to comments
With Google Drive notifications set up, you’ll be able to see new comments on your files and reply to them directly in Slack using threads. When you get a notification, click the Start a thread icon and enter your reply.