Google Drive for Slack

Google Drive lets you store files securely online, access them from anywhere, and work jointly with your teammates. With the Google Drive app for Slack, you can access, share, comment on, and even create Google Drive files right from your workspace. 

  • Slack will only search and index Google Drive files that have been shared or created in Slack.
  • All of your Google Docs (even the ones that are created or shared in Slack) are stored in Google Drive.

 

Set up the Google Drive app

There are three simple ways to connect your Google Drive to Slack:

  • Paste a link to a Google file in the Slack message field 
  • Install the Google Drive app
  • Install Slack via the G Suite Marketplace

Note: Each member must set up the Google Drive app to import files from their Drive into Slack.

Share a Google Drive link

  1. Paste a link to the file you’d like to share in the message field.
  2. Slackbot will ask your permission to read and import the file. (If you click Yes, you'll only have to do this once.)Screen_Shot_2016-10-19_at_9.11.49_AM.png
  3. Once you've given Slack permission to read the file, Slack will display a preview of what's inside. 
    google_preview.png

Tip: You can mute Google Drive link previews in Slack: share a Google Drive link in a channel and choose to Never import those files. To unmute, visit the Muted Integrations page

Install Google Drive via the Slack App Directory

If you don’t have a Google Drive file to share in Slack right now, you can still set up the integration by using these steps:

  1. Visit the Google Drive App Directory page.
  2. Next to the workspace name, click Install.
  3. Click Authenticate your Google Drive account.
  4. Sign in to Google Drive and click Allow to authenticate with Slack.

When you’re ready to share a file, choose from one of these options:

  • Drag and drop it directly in the Slack window
  • Copy and paste the link into the message field
  • Upload the file by clicking the plus icon next to the message field

Learn more about uploading and sharing files in Slack.

Install Slack via the G Suite Marketplace

From the G Suite Marketplace, you can add the Slack app to your Google account. This will automatically install the Google Drive app to your existing Slack workspace, or direct you to create a new one. Here's what to do:

  1. Visit the Slack app in the G Suite Marketplace.
  2. Click Install on the right-hand side, then click Continue.
  3. Choose the Google account you want to give Slack permission to access, then click Allow.

Voila! Slack is now connected to your Google account. You may need to complete additional setup to configure Google Drive for Slack.

 

Create a Google Drive file in Slack

With the Google Drive app installed, members can create Docs, Sheets, and Slides, right within Slack. Here’s how:

  1. Click the   plus icon to the left of the message field.
  2. Hover on Google Docs file and select a file type.Screen_Shot_2017-05-24_at_9.52.11_AM.png
  3. Give the file a title.
  4. Click the checkbox next to Share in, then choose where the file will be shared. You can share a file with an entire channel or with just a teammate.
  5. Click Create, the new file will launch in your browser.

If the Share in checkbox is marked, the file will be automatically shared in the Slack channel you’ve selected and saved to your Google Drive.

 

Share a Google Drive file in Slack

With your Google Drive connected to Slack, sharing a file is easy. Here’s how:

  1. In the channel or DM you'd like to share the file, click the   plus icon to the left of the message field.
  2. Under Add a file from... click Google Drive.
  3. Choose which file(s) to import to Slack, then click Select to share.

If other members don't yet have access to the file — either to view, edit, or leave comments — Slackbot will ask if you want to change the file’s permissions.

Screen_Shot_2017-07-11_at_11.41.43_AM.png Screen_Shot_2017-07-11_at_11.42.11_AM.png

 

Get Google Drive Notifications in Slack

Instead of juggling multiple tools, you can use Google Drive app notifications to get alerts in Slack when actions are taken on your files. Resolve actions or reply to comments in Slack, or open the original file to review comments or changes. 

Actions that will notify you in Slack:

  • Someone requests to access one of your Google Drive files
  • Google Drive files are shared with you
  • Someone comments on your file (including suggestions and assigned tasks)
  • Google Drive sends you a storage alert 


Set up or stop Google Drive notifications

Set up notifications

Stop notifications

If you're adding the Google Drive app to Slack for the first time, app notifications will automatically be enabled. However, if you added the app previously, you'll need to allow it to notify you. Here's how:

  1. Drag and drop a file into Slack or click the   plus icon to the left of the message field.
  2. Locate and choose your file, then click Select.
  3. The Google Drive app will ask if you’d like to get updates in Slack. Click Yes, allow to get set up.

Stop notifications for all files

  1. In Slack, begin a direct message with Google Drive.
  2. Type “off” in the message field and send. (To turn notifications back on at any time, type "on" in the message filed and send.)


Stop notifications for a specific file

  1. Open the Google Doc.
  2. Select Comments in the top-right corner.
  3. Choose Notifications, then select which updates you’d like to receive.


View and reply to comments

With Google Drive notifications set up, you'll have the ability to see comments on your files in Slack — and reply too! When you get a notification, click the  Start a thread icon and enter your reply. Learn more about using threads in Slack.

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